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How to Carry out an Induction (tips)

posted 16 Apr 2014, 03:17 by Sally Butler   [ updated 10 Mar 2015, 06:51 ]

HOW TO CARRY OUT AN INDUCTION

Have you ever worked somewhere and have been left to sink or swim? There are so many things that people need when they begin with an organisation. As management we can sometimes become so busy that we don’t give our staff the time to acclimatise to a new place of work. Employing a new member of staff is a costly process, with writing job descriptions and person specs, advertising the new post, spending valuable time on interviews, collating references, medical history, and proof of right to work in the UK, sending out contracts, and adding to the payroll with all the tax implications. Then we can just give the new person lots to read but not explain processes, procedures, and norms of behaviour. Let alone the health and safety implications. Why not make for yourself a comprehensive check list? Yes, it takes time, but again it can be used over and over again and saves costly mistakes.

WHAT TO INCLUDE IN YOUR INDUCTION PLAN:

Health and safety issues such as carry out a Display Screen Equipment check. Where are the first aiders and the first aid box? Who is the fire warden? Where to congregate in the event of a fire? The last thing you want is someone going sick with musculoskeletal issues. Provide adaptations for people with dyslexia, repetitive strain injuries, sight impairment.

Create a simple flow chart of procedures that highlight documents and where to find them. This will save the new person from making mistakes in the procedure and ensure efficiency.  

Buddy your new person up with someone who is familiar with the role, to enable them to learn what is required of them. Making sure that the buddy is someone you want the new member of staff to emulate.

Provide a simple ICT structure so that necessary documents can be found. Label documents when printed with the file location.

Provide a “who is who” photo organisational structure to enable the new staff member to familiarise themselves with names and settle in quickly with their colleagues.

Ensure policies are accessible, better still summarise policies into layman’s speak.

Equip your new person with resources such as a place to call their own, including stationery, equipment, and materials they are likely to need.

Arrange a meeting with each person they need to be in regular contact with to find out where they fit in to the organisation.

Whilst the above seems a challenge, many smaller organisations miss out on this vital step of employment. Putting the initial effort in can save money on mistakes, long term sickness, potential court cases and grievances.


For more resources there is an excellent checklist available from ACAS which you could
use 
http://www.acas.org.uk/index.aspx?articleid=4701&q=induction+checklist 

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